Executive – Secretarial

About the Role

We are seeking a diligent and proactive Semi-Qualified Executive to join our secretarial team. The ideal candidate will have completed a significant portion of the Company Secretary (CS) qualification and possess a foundational understanding of corporate laws and secretarial practices with adequate experience. This role offers exposure to advanced assignments and hands-on involvement in diverse corporate compliance and governance matters.

Key Responsibilities

1. Compliance and Regulatory Filings
   • Prepare and file statutory forms, returns, and other documents with regulatory authorities, including the Ministry of Corporate Affairs (MCA), Registrar of Companies (RoC), SEBI, and RBI.
   • Ensure timely and accurate filings in compliance with the Companies Act, 2013, FEMA, and other applicable regulations.
2. Board and Shareholder Meetings
   • Draft notices, agendas, resolutions, and minutes for Board Meetings, General Meetings, and Committee Meetings.
   • Coordinate meeting schedules, logistics, and material distribution.
3. Statutory Records Maintenance
   • Update and maintain statutory registers, records, and minute books as required under the Companies Act, 2013.
   • Conduct regular compliance checks and audits to ensure statutory documentation is up-to-date
4. Corporate Actions
   • Assist in activities related to corporate restructuring, mergers, acquisitions, investment transactions, acquisition, share transfers, and capital-related transactions.
   • o Prepare documentation and ensure compliance for issue of shares, rights issues, and other related corporate actions
5. Regulatory Correspondence and Compliance Monitoring
   • Handle queries and correspondences with regulatory authorities such as MCA, RoC, SEBI, and RBI.
   • Monitor compliance requirements for listed entities (if applicable) and ensure adherence to SEBI regulations
6. Advisory and Research
   • Conduct legal and regulatory research to provide insights on company law, corporate governance, and secretarial standards.
   • o Support in preparing advisory notes, compliance checklists, and standard operating procedures (SOPs)
7. Team Collaboration and Support
   • Work closely with senior professionals and provide assistance in executing assignments.
   • Train and guide junior team members or trainees, if required

Qualifications and Skills

• Partly qualified Company Secretary (CS) with completion of CS Executive level or higher.
• 1-3 years of relevant work experience in a corporate secretarial role.
• Strong knowledge of the Companies Act, 2013, SEBI regulations, and other applicable laws.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with integrity and professionalism.
• Strong organizational skills and the ability to manage multiple priorities.

What We Offer

• Exposure to high-value corporate secretarial assignments and compliance projects.
• Mentorship and learning opportunities under seasoned professionals.
• Competitive salary and benefits package.
• A dynamic and collaborative work environment.